Carlova Maritime Co (the Company/We), collects and processes personal data relating to job applicants, as part of any recruitment process.
As a company we need to collect and hold data about you to enable us to process your job application. We will only process your data for the purposes for which we collected it.
The Company, is committed to protecting the privacy and security of your personal information (‘personal data’).
What information do we collect?
The information we hold about you may include the following:
Please note that the “special categories” information, will not form part of the assessment of your application except it is necessary for checking fitness for work.
It is important that the data we hold about you is accurate and current. Please keep us informed of any changes after you submit your application.
Where will it be stored?
Data will be stored, manually or electronically, in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. In this case you will be informed accordingly.
As a matter of exception and only in case you apply as a seafarer and you are recruited through a manning agency, such manning agency will be involved in the collection of the personal data of the Applicant.
Also, we or such manning agency may share your name and other identification details to medical centers, so that you may undertake the medical examinations which are necessary for the evaluation of your fitness for duty.
In such cases, the results of the medical examinations should be provided directly from the Applicant to us and/or the manning agent and not through the medical center.
Also, the Company may share certain personal data of the Applicant with training centers/companies for Applicant’s training and for the issuance of his certificates and licenses.
All these entities are data processors and are bound to use the Applicant’s personal data on our behalf, comply with strict security obligations and not use your personal data for their own benefit.
When the above-mentioned service providers, such as manning agencies and medical centers are located outside the EU/EEA, the Company ensures that there is a lawful transfer of the Applicant’s personal data by entering into the standard contractual clauses with all of the above service providers.
You can request to receive a copy of the above clauses by sending an email to the Company’s Data Protection Coordinator, whose details are mentioned below.
How long it will be kept for?
The Company may retain personal data of unsuccessful applicants for a maximum period of one (1) year since you submitted the job application.
You are free to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. If a job offer is made, a more comprehensive GDPR consent form will be issued.
You have the right to request to access, rectify and erase your personal data and the right to restrict and to object to the processing of your personal data.
You have the right to lodge a complaint with the Hellenic Data Protection Authority. (tel of Data Protection Authority: +30 210 647 5600, for further contact details, pls. refer to the link: https://www.dpa.gr)
Your consent is requested
We would like your consent to hold personal and special data about you in order that we can process your employment application.
You are reminded that if your application is unsuccessful your data will be destroyed after one (1) year.
Following this period this data will be deleted promptly and permanently.
For the exercise of the above rights and any other question or request in relation to the processing of your personal data from the Company, you may contact the Data Protection Coordinator, by email at gdpr@carlovamaritime.com or by calling +30 216 94 65 900
